The archive contains all the data uploaded into the project, including all updates, their content, all file categories and files. Aswell as uploaded data the archive also contains comments made about the content including visual comments in the form of markup.

Activate Administration mode using [+/-]
(Covered in Administration Overview)

Scheduling a Project for Archiving

Under the Project Header click the blue button “Schedule for Archiving”, this will schedule the project for archiving. The archive will be created overnight and you will be notified by mail when complete. You can then login and download the archive from the same place.

Archives are kept on the server at no cost for 7 days then automatically deleted, you can create archives throughout the project.
If you have updated the project and would like an updated archive you can schedule the project for archiving again the new archive will replace the old one if there is one.

To access the Project Files, expand the project by clicking the Projects name, under the Project name you will see a “Project Files” heading click that to show the project files. if there is more than 1 Project File category you can change between the categories by clicking the tabs above the file list.

Activate Administration mode using [+/-]
(Covered in Administration Overview)

Expand out the Project and then the Project Files. Unless you have allready added files you will see the message ” No files available”.
Before you upload files you have to create a Category to load the files into.
To create a new category choose “[ADD New Category]”, you will then see the add category page. Enter a Category name and select the groups you wish to have access to the new category and click “Save”, and “Confirm” the save if the details are correct.

Now that you have a Category you can click the blue “Upload a New File” button on the right to get bring up the Upload file dialog, browse for a file on your Hard Drive, enter a description if required and “Upload” it.

To edit a category select the appropriate “[Edit]” from the Select Action drop down menu. You can edit the category name and assigned groups, you can also choose delete from the edit page if you want to delete a category. Note that Deleteing a category also deletes all the Files in the category WHICH CANNOT BE UNDONE! so use with caution.

Raster Images

• jpg, jpeg - Supported by Web Browser
• NOTE: CMYK jpegs are a non standard jpeg format and most browsers will not display them.
• png - Supported by Web Browser
• gif - Supported by Web Browser

Pdf

• pdf - Plugin Required Acrobat Reader
• Mac OSX Firefox/Mozilla users can use the Schubert|it Pdf Plugin

Shockwave and Flash

• swf - Plugin Required Flash Player
• dcr - Plugin Required Shockwave Player

Video

• Quicktime - Plugin Required Quicktime Player
• Mpeg - Plugin Required Quicktime Player or Media Player
• Avi - Plugin Required Quicktime Player or Media Player
• Wmv,Asf - Plugin Required Media Player

3d Formats

• edrw,easm,eprt - Plugin Required eDrawings
• Mac OSX users can view 3D files with the Mac Viewer
• Note: PC Firefox /Mozilla users can use edrawings via the Mozilla ActiveX Plug-in for mozilla browsers available here Mozilla ActiveX Plug-in Once installed to enable the eDrawings ActiveX Control you need to add the line below to the bottom of the file /defaults/pref/activex.js which can be edited with a text editor.

pref("capability.policy.default.ClassID.CID22945A69-1191-4DCF-9E6F-409BDE94D101", "AllAccess");

Office Documents

• Doc - ActiveX Required (PC only) and Word Viewer
• Word viewer is available for Macintosh but does not work as a browser plugin.
• Mac OSX Firefox/Mozilla users can use the Schubert|it Word Plugin
• Xls - ActiveX Required (PC only) and XL Viewer

The content is arranged as numbered slides to allow easy reference to a particular piece of content, this allows the images to tell a story showing progression in some aspect of a project or to display several options.